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Education

Research Student

Research Institute for Electronic Science, Hokkaido University
2021 Research Students
—Application Guidelines—

Posted Date:

Deadline:Please refer to the part of "3. Application Period".

Providing that there are no obstacles barring admission, applicants that have passed the Research Institute for Electronic Science Council’s screening shall be admitted as research students to work on specific topics of research.

1.Eligibility Requirements
  1. Applicants must have completed an undergraduate program.Or
  2. Applicants that are recognized as having equal or greater academic achievements as persons in category “1.” above.
2. Admission Period・Research Period
  1. Admission Periods: April or October 2021(However, this shall not apply under special circumstances)
  2. Research Period:1 year (if there are special circumstances a term less than 1 year is possible)
*Extension for continuing research can be approved after completing the proper procedure. If the continuing research is under the same research title, tuition is charged but screening and admission fees are not charged.
3. Application Period
Division Period
Foreign applicants (residing overseas) April Admissions Mailing Application materials December 7 (Mon.) to December 11 (Fri.), 2020
October Admissions Online Application June 7 (Mon.) to June 11 (Fri.), 2021
Mailing Application materials June 7 (Mon.) to June 16 (Wed.), 2021
Other Month Admissions Mailing Application materials (Online application is not possible) Until three months before a month in hope of Admissions
Foreign applicants (residing in Japan) April Admissions Mailing Application materials January 25 (Mon.) to February 2 (Tue.), 2021
October Admissions Online Application July 20 (Tue.) to July 26 (Mon.), 2021
Mailing Application materials July 20 (Tue.) to July 29 (Thu.), 2021
September Admissions Mailing Application materials June 29 (Tue.) deadline
Other Month Admissions Mailing Application materials (Online application is not possible) Until one month before a month in hope of Admissions
*If the applicant is unable to apply during the application periods stated above due to special circumstances, please contact the Northern Campus Area Joint Administration (see below).
*Extension applications are due during the same period as the above application periods.
*An online application system will be introduced in June 2021.
4.Online Application Procedures (Only October Admissions)

You must pay the screening fee through the online application system and submit the application documents.

Application process is as follows.

  1. The approval from the supervisor.
  2. Contact the Research Cooperation Section Northern Campus Area Joint Administration Hokkaido University (k-kenkyo[at]jimu.hokudai.ac.jp) and receive a site address and ID required to use the online application system.
  3. Pay the screening fee through the online application system. You can also complete the application form by filling out the form.
  4. Send the application documents to the Northern Campus Area Joint Administration (see below).
5. Documents to Submit
Application Forms Remarks
1. Research student (and continuing student) application.

Only the form provided by the Institute will be accepted.

Before submitting your application, please get the approval of your prospective advisor.

2. Curriculum vitae

Commercially available forms accepted. Please attach an identification photo.

3. Copy of a diploma(or graduation certificate) from the highest school graduated.

Applicants that have not graduated from a university must submit documents detailing their research background.

4. Screening fee acceptance certificate See 6. Expenditures below
5. Residence Card or copy of passport
* only applicants that are foreign nationals
  • Applicants residing in Japan must submit a Foreign Residence Card.
  • Applicants who do not live in Japan must submit a copy of their passport.
6. Approval form for entrance (or continuing admission) as a research student.

Only the form provided by the Institute will be accepted.

Applicants currently employed at a company, etc. must get the approval of their immediate director.

6. Expenditures
Payment Remarks
Screening fee (for application) \9,800

<Online application>

The examination fee should be paid in accordance with the instructions provided on the payment screen shown after your online application has been submitted. Payment methods are shown below.

  1. Credit card (Visa, MasterCard, JCB, American Express, etc.)
  2. Pay-easy (bank ATM, Japan Post bank ATM, and online banking), convenience store, Japan Net Bank, or e-Bank payment (Be sure to note the various codes issued after you select your payment method and take them with you when making your payment.)

    Note: Those who cannot pay by credit card and who live overseas at the time of application should ask a person living in Japan to pay on their behalf using method I or II.

  3. China Pay

On the online payment screen of any bank, enter such payment information as your bank account number, expiration date, and password to make your payment.

<The (bank/postal) transfer form>

Use the (bank/postal) transfer form provided and paste the Screening Fee Acceptance Certificate of Form E on
the Screening Fee Acceptance Certificate Submission Form.

* Please contact the office below to receive the (bank/postal)transfer form.

Handling fee (for only online application) \500
Admission fee (for entrance) \84,600 Successful applicants will be informed separately.
Tuition (after entrance) \356,400(annual rate) Tuition is due twice a year. The first period is due at the end of May, and the second period is due at the end of November.
* Screening, admission, and tuition fees are non-refundable under any circumstances.
* Revised fee rates will be charged in the event of a fee rate revision.
7. Admission Results

Candidates accepted for admissions will be notified via post.

Division Period
Foreign applicants
(residing overseas)
[ April Admissions ] The end of January, 2021
[ October Admissions ] The end of July, 2021
[ Other Month Admissions ] Two month ago of the Admissions
Foreign applicants
(residing in Japan)
[ Entrance in April Admissions ] The middle of March, 2021
[ October Admissions ] The middle of September, 2021
[ Other Month Admissions ] Ten days ago of the Admissions
8. Please send your applications and inquiries to:
Research Cooperation Section
Northern Campus Area Joint Administration
Hokkaido University
Kita 21-Nishi 10, Kita-ku, Sapporo, 001-0021 Japan
Tel: +81-11-706-9202
e-mail:k-kenkyo[at]jimu.hokudai.ac.jp
9. Please note:
  1. In case of withdrawal midway through the research period, please apply to the Director of the Research Institute for Electronic Science one month before the expected withdrawal date (please submit the designated Withdrawal Form).
    Regardless of withdraw during the semester, tuition for that period must be paid in full.
  2. An international student may request to change the date of admission if he or she cannot enter Japan before the date of admission due to a delay in the issuance of a certificate of eligibility for reasons not attributable to the student himself/herself or due to immigration restrictions imposed by the Japanese government. (Request form to change the period will be provided).
  3. Please contact the office above for questions regarding this application.
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